How to Create WooCommerce Users Who Can Only View and Edit Orders

The PublishPress Capabilities plugin is one of the most popular ways to control permissions for WooCommerce.

One PublishPress user wrote to us and asked this question:

I created a role called “Order Manager” and the only thing I want this role to do is have access to Orders in WooCommerce. I want them to have full Order functionality (see orders, change order status, email invoice etc) but without being able to fully change/manage WooCommerce.

Yes, it is possible to create a WordPress user who can access WooCommerce orders, but nothing else.

First, you will need to install WooCommerce and the PublishPress Capabilities plugin.

Next, we're going to create a new role called “Order Manager”. We're going to copy the existing “Subscriber” role because it provides a good, basic set of permissions.

  • Go to “Capabilities” then “Roles” in your WordPress admin menu.
  • Find the “Subscriber” role and click “Copy”.
Copy Subscriber
Copy Subscriber
  • Enter “Order Manager” in the box labeled “Role Name”.
  • Click “Create Role”.
Create Order Role
Create Order Role
  • Go to “Capabilities” in the WordPress admin area.
  • Make sure the “Order Manager” role is selected in the top-left corner.
  • In the center of the screen, select all the boxes in the “Orders” row:
Orders Checked
Orders Checked

We're now going to add a new permission to give Order Managers access to the WordPress admin area. Click here for more info on admin area access with WooCommerce.

  • Find the “Add Capability” box.
  • Enter “view_admin_dashboard”.
  • Click “Add to role”.
View Admin Dashboard
View Admin Dashboard
  • Select the “view admin dashboard” box.
  • Click “Save Changes”.
View Admin Orders
View Admin Orders
  • Now you can add a user to your new “Order Manager” role:
A new WooCommerce user in the Order Manager role
  • When your new user logs in, all they will see is the “Orders” screen and the “Profile” area.
A user who is able to access WooCommere orders

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