Allow Multiple Users to Edit a Single WordPress Post

With PublishPress Permissions Pro, it is possible to allow a small group of people to edit a single WordPress post. For example, you can select “John”, “Sarah”, “Alexander” and “Patricia” from all the users on your site and give them editing access, no matter what role they are in.

Video guide to giving edit access to specific users

Text and image guide to giving edit access to specific users

Follow these steps and you will be able to give editing access to specific users:

  • Installing the PublishPress Permissions plugin.
  • Go to the “Posts” screen and choose the post that needs team editing access.
  • Scroll to the bottom of the screen and the “Permissions: Edit this Post” area.
  • You can choose to allow all the users in a particular role to edit this post. However, you can also DENY them editing access. In image below, anyone in the “Editor” role can edit this post.
Edit This Post
Edit This Post

If you want to lock down this post, I would recommend changing the “Editor” access to “Blocked” as in this image. Once you make that change, only Administrators will be able to edit this post.

Edit This Post Blocked
Edit This Post Blocked
  • Next, click the “Users” tab.
  • Here you can search for individual users. Search for the people who you want to edit this post.
  • Select their users and click the “Select” button.
  • In the image below, I've given editing access to the user called “subscriber”.
Edit This Post Blocked User
Edit This Post Blocked User

So that's the process you can use to allow a small group of users to edit a single post together.

This PublishPress Permissions technique works for any content type. PublishPress Permissions also offer more sophisticated ways of grouping users together and giving them editing access such as Groups and Editorial Circles.

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