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With this requirement, you can stop content from being published unless it has been approved by a user in a particular role.
This is an excellent way to allow some users to “sign off” on content before it is published.
Video guide to this requirement #
How to use the “Approved by a user in this role” task #
- Go to Checklists > Settings. The image below shows the internal links option.
- You can choose from “Disabled, Recommended, or Required” options.
- You can choose “Who can ignore this task?“
- In the final box, you can choose which roles can approve posts. In the image below, posts can't be published unless they are approved by an Administrator or Editor.
If a user is in one of the selected roles, they will see a checkbox like the one shown below.
If the user approves the post, they can check the box and the content can be published.