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How to Manage Permissions for WooCommerce Products

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By default, very few users are allowed to access the WooCommerce admin area.

WooCommerce stores can contain a lot of sensitive information, so only users who have the “Administrator” or “Shop Manager” roles can access the WooCommerce admin.

Both “Administrator” or “Shop Manager” users can access the entire WooCommerce admin. There is no middle ground where users can access only some WooCommerce features.

In this guide, I'll show you how to customize access to the WooCommerce Products area. This will allow some users to login to the “Products” area and manage products.

We're going to use the PublishPress Capabilities plugin.


Accessing WooCommerce Products

Once you have the PublishPress Capabilities plugin installed on your site, go to “Capabilities”.

In the right sidebar, choose the role you want to give “Products” access. In this example, I'm choosing the “Editor” role:

In the center of the screen, make two changes:

  1. Check the box in the “Edit” column and the “Products” row.
  2. Check the “Products” box in the “Reading” area.
Product Access
Product Access
  • Click “Save Changes”.
  • When your “Editor” user logs into WordPress, they can now see an “Products” menu link.
Products Menu
Products Menu

Editing WooCommerce Products

At this point, the “Editor” user can create new products. However, they can not edit existing products, unless they created the product themselves.

If you want to allow Editors to update orders, go back to “Capabilities” and give them the “Edit Others” permission for “Products”:

Edit Others Products
Edit Others Products

Deleting WooCommerce Products

If you want to allow users to delete WooCommerce products, check these boxes in the “Capabilities” area:

Delete Products
Delete Products

These settings will allow the user to move orders to the trash. Here's the “Move to trash” link they will send when editing an order.

Choosing a role to add permissions to WooCommerce orders

Creating WooCommerce Products

“Create posts” is a WordPress permission that we covered in detail in this blog post.

By default, the “Edit” permission in WordPress covers both editing and creating. This “Edit” permission allowed users to create and edit blog posts.

But what happens if you want some users to edit products, but not create them?

That’s where this permission is useful.

  • Look for the “Type-Specific Capabilities” box in the right sidebar.
  • Check the “Products” box
  • Check the “Use create_posts capability” box.
  • Click “Update”.
Create Products
Create Products

Now in the center of the screen, you can check the “Create” box for products. In the example shown below, users can create new products, but not edit any existing products.

Create Products Permission
Create Products Permission

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