Exporting the Content Calendar to iCal and Google Calendar

Table of Contents

You can share updates from your PublishPress Planner Calendar. These updates can be pushed to Google Calendar or any calendar that supports iCal.

You will see a link in the top-right corner of your calendar that says “Click here to Subscribe in iCal or Google Calendar”.

This link will export the details of the content from your PublishPress Planner calendar.

Subscribe in iCal or Google Calendar

This feature can be enabled or disabled by going to “Planner”, then “Settings”. Use the “Calendar” tab and look for the “Subscription in iCal or Google Calendar” option.

Click the link above your calendar and you'll see this pop-up. You can choose how far into the past (Start date) and how far into the future (End date) your calendar goes. You can either download the .ics file or you can copy the URL for your calendar.

Now you can go to your favorite calendar software. In this example, I'm using Google Calendar. This step will be different depending on the software you use, but here is an example:

  • For Google Calendar you need to choose “From URL”.
  • For the Calendar app on Macs, choose “File” then “New Calendar Subscription”.
  • PublishPress will now automatically export your content schedule to this new calendar. Each item on the calendar will contain details about the content, including the author name and a link to the calendar.

Things to Note #

  • Don't expect your calendar exports to refresh instantly. The PublishPress Planner feed will update automatically as you make content changes. However calendar software does not update instantly. Some calendars allow you to choose how often the data is refreshed. Google Calendar has a powerful cache that can last 12 hours or more.
  • These exports only go in one direction. You need to make content changes in your WordPress site. If you make changes in your calendar software, they will not be synced back to WordPress.