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Force Users to Create Posts in a Category or Parent Page

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This guide will show you how to require users to create content in a specific category or parent page.

The solution in this guide is a flexible approach for sites with a substantial number of users in different roles. Depending on the needs of your site, the PublishPress plugins also offer other approaches such as this one based on user roles.

In this tutorial, we'll use examples from a university.

Our sample site has categories for different university departments. Our aim will be to restrict some users to posting in some categories, or underneath some parent pages.

Categories List
Categories List

Our site also some pages for different areas of the university:

Pages List
Pages List

We are going to use the PublishPress Permissions plugin to restrict access for the Authors role. They will only be able to create:

  • Posts in the “Engineering” category.
  • Pages under the “North Campus” parent page.

Restrict which categories users can post in

Here's the process we'll use to set up this category restriction:

  • Go to “Permissions” in your WordPress admin menu.
  • Click “edit” for the “Author” role:
Author Groups
Author Groups
  • Click “Set Specific Permissions”.
  • Post Type: choose “Post”.
  • Operation: choose “Assign Term”.
  • Adjustment: choose “Limit to”
  • Qualification: choose “selected Categories”.
  • Select Categories: choose “Engineering”.
Specific Category Permissions Limit
Specific Category Permissions Limit
  • Click “Add Selected”.
  • Click “Save Permissions”.
  • You will see that your permissions are saved, as in the image below.
Specific Category Permissions
Specific Category Permissions
  • You can now test the “Author” role.
  • When you go to create a post, you will only be able to see and select the “Engineering” category.
Limit Post Categories
Limit Post Categories

Restrict where users can create sub-pages

Here's the process we'll use to set up this sub-page restriction:

  • Go to “Permissions” in your WordPress admin menu.
  • Click “edit” for the “Author” role.
  • Click “Set Specific Permissions”.
  • Post Type: choose “Page”.
  • Operation: choose “Set as Parent”.
  • Adjustment: choose “Limit to”
  • Qualification: choose “selected Pages”.
  • Select Categories: choose “North Campus”.
Limit Parent Page
Limit Parent Page

Because Authors are blocked from accessing the “Pages” area in WordPress, we will also need to give them access.

  • Click “Add Supplemental Roles”.
  • Post Type: choose “Page”.
  • Role: choose “Author”.
  • Statuses: choose “Standard statuses”.
  • Click “Add Role”.
  • Click “Save Role”.
Give Pages Access
Give Pages Access
  • You can now test the “Author” role.
  • When you go to create a post, you will only be able to create pages with the “North Campus” parent page.
Create Parent Page
Create Parent Page

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