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General
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- How to Find the Latest Versions of PublishPress Plugins
- Changelogs for Free PublishPress Plugins
- Changelogs for PublishPress Authors
- Changelogs for PublishPress Blocks
- Changelogs for PublishPress Capabilities
- Changelogs for PublishPress Checklists
- Changelogs for PublishPress Future
- Changelogs for PublishPress Permissions
- Changelogs for PublishPress
- Changelogs for PublishPress Revisions
- Changelogs for PublishPress Series
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PublishPress Authors
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- Legacy: How to Create Custom Author Layouts
- Legacy: Add Data in Custom Author Layouts
- Legacy: Using Conditionals in Custom Author Layouts
- Legacy: Add CSS in Custom Author Layouts
- Legacy: The Loop Object in PublishPress Authors
- Legacy: Add External Data to PublishPress Authors
- Legacy: Modify the Author Avatar
- Legacy: Where are Author Layouts Stored in the Database?
- Legacy: Add Social Links to Author Profiles
- Deprecated Functions in PublishPress Authors
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PublishPress Blocks
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- Accordion Block
- Button Block
- Columns Block
- Contact Form Block
- Content Display Block
- Countdown Block
- Count Up Block
- Icon Block
- Image Block
- Images Slider Block
- Info Box Block
- Feature List block
- List Block
- Login & Register Block
- Map Block
- Newsletter Block
- Pricing Table block
- Search Bar Block
- Social Links Block
- Table of Contents Block
- Table Block
- Tabs Block
- Testimonial Block
- Video Block
- Woo Products Block
- Core Blocks
- Layout Options in PublishPress Blocks
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PublishPress Capabilities
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- The Admin Menus Screen
- Control Access to WooCommerce Admin Menus
- Control Access to Contact Form 7 Admin Menus
- Control Access to Yoast SEO Admin Menus
- Control Access to Elementor Admin Menus
- Control Access to Jetpack Admin Menus
- Control Access to WPForms Admin Menus
- Control Access to The Events Calendar Admin Menus
- Control Access to Gravity Forms Admin Menus
- Troubleshooting the Admin Menus Screen
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PublishPress Checklists
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- Number of characters in title
- Numbers of words in content
- Number of categories
- Number of tags or taxonomy terms
- Number of characters in excerpt
- Number of internal links in content
- Number of external links in content
- All links use a valid format
- ALT Text for all images
- Featured image
- Latin characters in permalink
- Approved by a user in this role
- Yoast SEO tasks
- WooCommerce product tasks
- Featured image height and width
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PublishPress Future
- Introduction to PublishPress Future
- Ways to Expire Posts
- Defaults for Post Types
- PublishPress Future Email Notifications
- Shortcodes to Show Expiration Date
- Automatic Footer Display for Expiry Dates
- Scheduling in PublishPress Future: Cron Jobs
- Technical Details for PublishPress Future
- Troubleshooting in PublishPress Future
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PublishPress Permissions
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- Control Access to Custom Post Types
- Control Viewing Access to Specific Categories
- Allow Editing of Specific Pages
- Force Users to Create Posts in a Category or Parent Page
- Block Users from Seeing Non-Editable Posts
- Control Viewing Permissions for WordPress Content
- Control Editing Permissions for WordPress Content
- Block Access to WordPress Category and Tag Archives
- Configure Who Can See Other People's Posts
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- Developer Information for Permission Groups
- PublishPress Permissions Database Tables and Settings
- pp_create_group()
- pp_delete_group()
- pp_get_group()
- pp_get_group_by_name()
- pp_get_metagroup
- pp_get_groups()
- pp_get_group_members()
- pp_get_groups_for_user()
- pp_add_group_user()
- pp_remove_group_user()
- pp_update_group_user()
- ppc_get_roles()
- ppc_assign_roles()
- ppc_get_exceptions()
- ppc_assign_exceptions()
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PublishPress Planner
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- Getting Started With Notifications in PublishPress Planner
- Understanding the PublishPress Planner Notification Options
- Get PublishPress Planner Notifications by Email or Slack
- How to Customize PublishPress Planner Notifications With Shortcodes
- How to Use Reminder Notifications
- Notify Me: Manually Add Yourself to Notifications
- The PublishPress Planner Notifications Log
- Hooks and Filters for Notifications
- Troubleshooting Email Notifications in PublishPress Planner
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PublishPress Revisions
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- Does My Plugin Support PublishPress Revisions?
- A List of Some Plugins Supported by PublishPress Revisions
- PublishPress Revisions Pro and The Events Calendar
- PublishPress Revisions Pro and WooCommerce
- PublishPress Revisions Pro and Advanced Custom Fields
- PublishPress Revisions Pro and WPML
- PublishPress Revisions Pro and Custom Post Type UI
- PublishPress Revisions Pro and Yoast SEO
- PublishPress Revisions Pro and the PODS Framework
- Submit and Moderate Revisions with the Divi Theme
- Create Revisions Using an API
- PublishPress Revisions Pro and Elementor
- PublishPress Revisions Pro and Beaver Builder
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PublishPress Series
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How-to Guides
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- A WordPress Editorial Workflow for Writing, Reviewing and Publishing
- A WordPress Workflow for Editing and Reviewing
- Create a Workflow for University Departments in WordPress with PublishPress
- Create a Multi-Step Workflow in WordPress
- How to Create a Publishing Workflow for Authors in WordPress
- How to Get 2 People to Approve Content in WordPress
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- How to Allow WordPress Admin Area Access for WooCommerce Users
- How to Manage Permissions for WooCommerce Products
- Allow WooCommerce Users to Edit Only One Product
- How to Approve and Schedule Changes to WooCommerce Products
- WooCommerce Users Can Edit Products Only in Some Categories
- How Create WooCommerce Users Who Can Only View and Edit Products
- How to Create and Schedule Revisions for WooCommerce Products
- How to Control Who Can Duplicate WooCommerce Products
- Create WooCommerce Users Who Can Only View Reports
- How to Control Who Can Access WooCommerce Coupons
- How to Create WooCommerce Users Who Can Only View and Edit Orders
- How to Manage Permissions for WooCommerce Orders
- How to Control Permissions for WooCommerce Refunds
- How to Create Checklists with WooCommerce
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WordPress Permissions
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- activate_plugins
- add_users
- create_users
- delete_others_pages
- delete_others_posts
- delete_pages
- delete_posts
- delete_plugins
- delete_private_pages
- delete_private_posts
- delete_published_pages
- delete_published_posts
- delete_themes
- delete_users
- edit_dashboard
- edit_others_pages
- edit_others_posts
- edit_pages
- edit_plugins
- edit_posts
- edit_private_pages
- edit_private_posts
- edit_published_pages
- edit_published_posts
- edit_theme_options
- edit_themes
- edit_users
- erase_others_personal_data
- export
- export_others_personal_data
- import
- install_plugins
- install_themes
- list_users
- manage_categories
- manage_links
- manage_options
- manage_privacy_options
- moderate_comments
- promote_users
- read
- read_private_pages
- read_private_posts
- remove_users
- switch_themes
- unfiltered_html
- unfiltered_upload
- update_core
- update_plugins
- update_themes
- upload_files
Editorial Circles in PublishPress Permissions
Editorial Circles are a feature in PublishPress Permissions Pro that restrict users to editing posts that were authored by other users in the same group.
PublishPress Permissions also has Visibility Circles. If you are in a Visibility circle for Pages, you will only be able to read pages authored by other circle members.
In most situations, an Editorial Circle is based on a user role.
The most common way to use this feature is to restrict users in the Editor role so that they can only edit posts written by other Editors. This is because Editors are the only default WordPress role that can edit content (except for Administrators).
However, there are some more advanced users we'll address later in this guide.
Restrict Editors to editing posts from other Editors
- Start with the PublishPress Permissions Pro plugin installed on your site.
- Go to “Permissions” in your WordPress admin menu.
- Make sure the “Access Circles” box is checked.

- Go to “Permissions” then “Groups” in your WordPress admin menu.
- Edit the “Editor” group.
- Check the box, “This group is a Editorial Circle”.
- Click “Update Group”.

Next, you can choose to create an Editorial Circle only for some post types:

Once you've completed this set up, all the users in the Editor role will only be able to edit posts that were authored by other members of the same role.
Create More Circles Similar to the Editor Role
In the example above, we only had one Editor role.
In some situations, you may want many roles that act in a similar way. For example:
- A university website has 30+ departments.
- Each department wants to create and edit it’s own pages.
The best way to do this is to duplicate the Editor role.
- Install the PublishPress Capabilities plugin.
- Go to Permissions > Role Capabilities.
- Using the dropdown in the top-left corner, choose Editor.
- Go to the “Copy Editor Role” box.
- Enter the name of a department. For example, enter “History Department”.
- Click “Create”.
- Repeat for other departments.

You can now go back to the “Restrict Editors to editing posts from other Editors” tutorial above and turn these new roles into Editorial Circles.
More Advanced: Editorial Circles for Authors and other roles
It is possible to use Editorial Circles for Authors, Contributors and other roles.
The reason that this approach is labelled “More Advanced” is because these users are not normally allowed to edit posts by other users.
In this example, we will set up Authors as an Editorial Circle for Posts.
- Go to “Permissions” then “Groups” in your WordPress admin menu.
- Edit the “Author” group.
- Under “Post Type” choose “Post”.
- Under “Role” choose “Editor”.
- Check “Standard Statuses”.
- Click “Add Role”.
- Click “Update Group”.
Doing this process will give Authors a promotion to the same level as Editors, but only for Posts.

Now that the Authors have been promoted, we can now restrict them again so that they can only edit Post written by other Authors:
- Check the box, “This group is a Editorial Circle”.
- Click “Update Group”.
- Check only “Post” for “apply limitation for post types”:

Now when users in the Author role are in the WordPress admin area, all posts will be hidden from them unless that content was created by another Author.