Custom Statuses in PublishPress

This feature allows you to create custom post statuses such as “In Progress” or “Assigned”. You can define statuses to match the stages of your team’s publishing workflow.

By default, WordPress provides you with a very limited set of status choices: “Draft” and “Pending Review”.

With PublishPress you’ll see a much wider range of options. When you first install PublishPress, you’ll see these extra statuses: “Pitch”, “Assigned”, and “In Progress”.

Creating your own custom status

Go to “PublishPress” in the admin menu, and click the “Statuses” tab. You’ll see the screen below.

On the left side of the screen, you are able to add your own new statuses.

On the right side of the screen, you’ll see the current statuses. You can drag-and-drop statuses to set the best order for your workflow. By default, “Pitch” comes first, followed by “Assigned”, then “In Progress”, then “Draft” and finally “Pending Review”.

Click the “Options” tab and you can choose to use PublishPress only for certain post types. In the image below, the BBPress plugin has created 3 more post types: “Forums”, “Topics” and “Replies” – you can use statuses for those post types.

The other option is “Always show dropdown”. If this is enabled, the user-friendly dropdown box shown below (currently showing “Pitch”) will always show inside the WordPress editor area. If this is not enabled, users will just see a small “edit” link which allows them to choose a different status (this is the default WordPress behavior).

The default post status

Out-of-the-box, “Pitch” is the default status. Every new content item will be given this default status. You can change the default by clicking “Make Default” under another status:

Custom statuses in other areas of WordPress

Custom statuses are fully integrated into the rest of PublishPress and the WordPress admin. On the calendar and content overview screens you can filter your view to see only posts of a specific status. You can also see the statuses on the default Posts and Pages screens inside WordPress:

statuses on the default Posts and Pages screens<

Here are your custom statuses inside the Quick Edit option of the default Pages screen:

custom statuses inside the Quick Edit option

Notifications based on statuses

You can send email notifications to selected users or user groups when a post changes status. Click here to read more about notifications.

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