Tag: Author Role

The “Author” role is one of the default user roles in WordPress, alongside “Subscriber”, “Contributor”, “Editor” and “Administrator”. Authors have a medium level of access to WordPress: more permissions than some roles and less than others.

Here’s a rundown of what Authors can do on a default WordPress site:

  1. Edit, delete and publish their own posts
  2. Write comments
  3. Upload files to the Media Library

Automatically Create Tags for Users in WordPress Roles

Create Tags

We had an interesting question from a PublishPress user this week:

Is there any way to automatically add a specific tag if the user is in a certain role?

For example, Authors will always get “Tag A” added and Editors will always get “Tag B” added. Yes, this is possible with a little code.

Once this is done, you can use the Tags to organize the content or to trigger other functionality. For example, you can use PublishPress notifications to send an email for any post that has the Tag you choose.

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Where are WordPress Users and Permissions Stored in the Database?

Db Permissions

Several of our PublishPress plugins allow you to control what users can do on your WordPress site. These plugins allow you to change user permissions via the WordPress admin area.

However, there's a lot going on behind the scenes. PublishPress customers often have questions from users about WordPress permissions and where they are stored in the database. This post is an introduction to those database tables.

One thing to note: although most people refer to “user permissions” or perhaps “user access”, WordPress uses the word “capabilities”.

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What are Private Posts and Pages in WordPress?

Private

Private” is one of eight post statuses available in WordPress. These statuses control whether WordPress posts are visible to the entire world, waiting for moderation, or sent to the trash to await deletion.

When you write in WordPress, you will most commonly see the Draft, Pending Review and Publish statuses.

The Private status is used less frequently, but it can be useful in some situations. Private posts are for content that you only want high-level users to see. These posts are most useful for internal communication and documentation. I would not recommend storing top-secret information in these posts, but rather want to hide content from regular users.

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How to Stop WordPress Users from Editing Published Posts

Stop Editing

Many requests from PublishPress revolve around published posts.

Some site owners want to stop their users from updating published content.

Other site owners want to go further and stop their users from editing published content at all. This is because their content often needs an approval process. And what's the point of an approval process if people can go in later and make any changes they want?

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How to Get Client Approval for WordPress Posts

Client Approval

We had a really interesting question from a PublishPress user:

We have many clients who we write posts for. We write the posts 6 months in advance, and get them approved by the clients. Is this possible with the PublishPress plugins?

The answer is “Yes”, you can do this. In this tutorial, I'll show you how to set up an approval process for WordPress posts.

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Stop WordPress Users Seeing Media Files From Other Users

Stop Seeing Media

In another tutorial here at PublishPress, we showed how to hide other users' posts in the WordPress admin area. This means that users will only see their own posts when they log in to WordPress.

One PublishPress member asked us if it was possible to do the same thing for the Media Library.

Yes, it is possible to set up WordPress so that users only have access to files that they uploaded. You can do this with the PublishPress Permissions Pro plugin.

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