Tag: Author Role

The “Author” role is one of the default user roles in WordPress, alongside “Subscriber”, “Contributor”, “Editor” and “Administrator”. Authors have a medium level of access to WordPress: more permissions than some roles and less than others.

Here’s a rundown of what Authors can do on a default WordPress site:

  1. Edit, delete and publish their own posts
  2. Write comments
  3. Upload files to the Media Library

PublishPress Capabilities Has a New Roles Screen

Roles Screen 1

PublishPress Capabilities 2.3.5 is available now and the major new feature is a “Roles” screen. This is one place where you can view and manage all the user roles on your site.

This Roles screen is going to be the cornerstone of many new features we'll add to PublishPress Capabilities in the next few months.

In this release, you'll also find a new Export and Import feature to help you move settings between sites.

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What Do WordPress Users See in the Admin Toolbar?

What Users See Toolbar

WordPress sites display an admin toolbar for all logged-in users. This is visible on the frontend of your site and also in the WordPress admin area.

This toolbar contains shortcuts to key features in WordPress. A user in the Subscriber role will only see a few features. A user in the Administrator role may see a very busy toolbar, particularly on a site with many plugins.

In this blog post, we'll give you an introduction to what users in different roles may see in the admin toolbar. If you want to hide the admin toolbar for users, follow this guide.

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How to Create a Media Manager User in WordPress

Media Manager Header

We had a question from a PublishPress user who wanted to create a “Media Manager” user role. Their goal was to restrict the users in this role so they could only access the “Media” area of the WordPress admin. The users would have full rights to modify any file in the media library.

A “Media Manager” user role can be very useful for anyone whose site has photographers or people responsible for uploading files. These users will not be able to edit any content or make any other changes on your site.

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How to Set Default Access in PublishPress Permissions

Default Access

Earlier this week, we had a question from a PublishPress user. They are using PublishPress Permissions to control access to specific posts and pages.

In the image below, you can see the metabox from the PublishPress Permissions plugin. For each role, you can choose whether or not they can edit this page. The Author and Contributor roles are set to “No”. The Administrator and Editor roles are set to “Yes”.

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How to Create an Inbox for WordPress Authors

Inbox Authors

This week, we talked with a PublishPress customer who has a busy site with many posts from different authors. They wanted to create an “inbox” effect, where the WordPress “Posts” screen is like a personal email inbox for each author.

In the image below, you can see posts from multiple different authors. This can be confusing for users. Our customer wanted to avoid that situation. They wanted to create an inbox where your authors can only see their own posts.

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Block Access Allows You to Control Blocks for User Roles

Block Access

“Block Access” is one of the most popular features in the PublishPress Blocks plugin. This feature allows you to control which blocks are available to different user roles.

For example, if you want to prevent some user roles from adding “Table” blocks, you can block them from doing that with this feature.

In version 2.10 of Blocks, we've simplified the “Block Access” feature. The system is now based on user roles and is very similar to the PublishPress Capabilities plugin.

  • To get started, go to “Blocks”, then “Block Access”.
  • In the top-left corner, you can choose the user role you want to edit.

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A WordPress Workflow for Assigning and Submitting Posts

Workflow Steps

This week we talked with a PublishPress customer who wanted to build an approval process for his website. His goal is to allow administrators to assign empty posts to authors, who can then add the content and pass them back to the administrator for approval. Here are the four steps in that workflow:

  1. Admin creates a post.
  2. Admin assigns the post to an author.
  3. Author adds content to the posts.
  4. Author submits the post to the Admin for approval.

In this guide, we'll explain how to set up this workflow on your WordPress site.

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WordPress Authors and Comments on Their Posts

Comments Authors

We had a question this week from a PublishPress customer who wanted to understand the relationship between authors and their WordPress posts. They wanted to know if authors could see – or perhaps even manage – comments on other people's posts.

This tutorial is a guide to understanding the control that users have over comments on posts they have written. You can also follow this link if you want a guide to moderating comments in WordPress.

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