Tag: Media Library

How to Create a Media Manager User in WordPress

Media Manager Header

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We had a question from a PublishPress user who wanted to create a “Media Manager” user role. Their goal was to restrict the users in this role so they could only access the “Media” area of the WordPress admin. The users would have full rights to modify any file in the media library.

A “Media Manager” user role can be very useful for anyone whose site has photographers or people responsible for uploading files. These users will not be able to edit any content or make any other changes on your site.

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How to Show or Hide Other Users’ Posts in WordPress

Show Hide Posts

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By default, WordPress users in the admin area can see all the Posts on the site, regardless of whether they are the author.

This is not a problem for many sites. After all, most Posts on most sites are publicly available – there's no need to hide them.

However, in some situations, site owners don't want authors to see the Posts that other users are working on. For example, one PublishPress customer wanted to create a private inbox for WordPress users.

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What are Private Posts and Pages in WordPress?

Private

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“Private” is one of eight post statuses available in WordPress. These statuses control whether WordPress posts are visible to the entire world, waiting for moderation, or sent to the trash to await deletion.

When you write in WordPress, you will most commonly see the Draft, Pending Review and Publish statuses.

The Private status is used less frequently, but it can be useful in some situations. Private posts are for content that you only want high-level users to see. These posts are most useful for internal communication and documentation. I would not recommend storing top-secret information in these posts, but rather want to hide content from regular users.

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How to Show Content in an Accordion with the Gutenberg Editor

Accordions

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An accordion layout allows you to pĺace large quantities of text on a reduced space.

Your site's visitors can get overwhelmed when presented with too much text to read at once. If you use an accordion layout, your visitors can scan and look for the information they need. An accordion is perfect for Frequently Asked Questions, or show specific details in a product you're selling.

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Stop WordPress Users Seeing Media Files From Other Users

Stop Seeing Media

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In another tutorial here at PublishPress, we showed how to hide other users' posts in the WordPress admin area. This means that users will only see their own posts when they log in to WordPress.

One PublishPress member asked us if it was possible to do the same thing for the Media Library.

Yes, it is possible to set up WordPress so that users only have access to files that they uploaded. You can do this with the PublishPress Permissions Pro plugin.

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How to Control Featured Image Permissions in WordPress

Featured Image

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A couple of PublishPress users have asked us about the “Featured Image” feature in WordPress.

We have already talked about forcing users to add featured images and how to control the size of featured images.

These users wanted to know if it is possible to control who can add featured images to content. Yes, you can control this in WordPress, although it's not entirely straightforward.

This image below shows where you will see the “Featured Image” box when editing a post:

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What is the upload_files permission in WordPress?

Upload Files

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The “upload_files” capability is one of the most important in WordPress.

If users don’t have the “upload_files” capability, they completely lose access to the Media Library. They can’t upload files or even browse media on your site.

If users do not have the “upload_files” capability, this image below shows what they will see when they use an image block in Gutenberg. They will see the message, “Given your current role, you can only link an image, you cannot upload.”

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