Pending Review or Draft? What’s the Difference in WordPress?

Review Draft

Here at PublishPress, our focus is on creating publishing workflows in WordPress. This includes allowing you to create custom statuses in WordPress.

However, before moving on to more advanced workflows, people often need some clarity on the basic workflow features in WordPress.

For example, what exactly is the difference between “Pending Review” and “Draft”?

Video guide to Pending Review and Draft

Text and Image Guide to Pending Review and Draft

To see “Pending Review” and “Draft” on your site, go to the “Posts” screen on your WordPress site.

Click the “” link under a post. There will be three statuses you can choose for each post:

Quick Edit Statuses
Quick Edit Statuses

The purpose of the “Published” option is clear. However, the “Draft” and “Pending Review” options are not so obvious. What is the difference between these statuses? What happens if I choose “Draft” instead of “Pending Review”? Those are the questions I'll answer in this blog post.

The difference really matters for users who do not have many permissions on your site. A good example is the “Contributor” role. Click here for an overview of Contributor permissions.

When a Contributor writes a post, they only see the “Save Draft” and “Submit for “Review” options. They do not see the “Publish” button. Contributors don't have permission to publish posts.

So for the Contributor, there is a very real difference between these two statuses:

  • Draft” means “I'm still working on this post. It's not ready yet.”
  • Pending Review” means “I think this post is ready for someone else to approve and publish”.
Draft and pending review

If a Contributor chooses “Pending Review”, an Administrator or Editor can come along and update the post. They will see the box shown in the image below. They can click “Publish” or keep the post in “Pending Review” status.

Click "Publish" or keep the post in "Pending Review" status

Posts locked in WordPress

The difference between “Pending Review” and “Draft” only really matters for Contributors. This is because users in the don't have the ability to write posts (click here to see Subscriber permissions). And users in higher roles, such as Author, have the option to publish their own posts.

For the Editors and Administrators, they can easily see all the posts and pages in “Pending Review” status. This allows them to see which posts they can edit and publish.

  • Go to “Posts” or “Pages” and click the “Pending” tab.
the Pending tab in WordPress

One limitation to this is that you can't sort these posts by author, so it's hard to see your own posts. Click here to see how to view your Draft or Pending Review posts in WordPress.

One limitation to this is that you can't sort these posts by author, so it's hard to see your own posts. Click here to see how to view your Draft or Pending Review posts in WordPress.

The History Behind Pending Review and Draft

Mark Jaquith, a key WordPress core developer, explained the background for these two status. The was added to WordPress back in 2004. When it was first introduced, Contributors could only use the “Draft” status. They had no way to indicate when a post was ready to publish. So to solve this problem, the “Pending Review” status was added three years later in WordPress 2.3.

Modifying or Expanding on Pending Review and Draft

These two statuses are the default options in WordPress, but it is possible to modify or expand these options.

  • Download and install the PublishPress plugin from
  • Go to “PublishPress” then “Settings” and click the “Statuses” tab.
  • You'll see that several more statuses are available. Each status has its own color and icon to make it easy to identify.
The statuses screen in PublishPress

Using PublishPress, you can easily edit each status. For example, you might think that “Pending Review” is a confusing name. Here's how you can fix it:

  • Click “Edit” under “Pending Review”.
  • You can change the color and icon used for the status.
Color Icon Status
Color Icon Status

Now when use the Calendar feature in PublishPress, you'll be able to see your color and icon used to show all posts in the “Pending Review” status.

Calendar Status
Calendar Status

It is possible to add permissions to these statuses with the PublishPress Capabilities Pro plugin.


The key to understanding the difference between “Draft” and “Pending Review” is understanding the Contributor role in WordPress.

For most users, there's no practical difference between “Draft” and “Pending Review”. However, for Contributors there is a major difference. These are the only two statuses they can use. One status means “I'm still working on this” and the other status means “This is ready to publish”.

Tags: Administrator Role, Contributor Role, Draft Status, Editor Role, Editorial Calendar, Pending Review Status, Published Status, Publishing Workflow, PublishPress Calendar, Quick Edit, Subscriber Role

Comments (24)

Leave a Reply

Your email address will not be published. Required fields are marked *

Professional publishing plugins for WordPress! Get PublishPress