Administrator Role WordPress Tutorials and Documentation

A WordPress Workflow for Assigning and Submitting Posts

Written by Steve Burge on July 26, 2021.

This week we talked with a PublishPress customer who wanted to build an approval process for his website. His goal is to allow administrators to assign empty posts to authors, who can then add the content and pass them back to the administrator for approval. Here are the four steps in that workflow:

Admin creates a post.
Admin assigns the post to an author.
Author adds content to the posts.
Author submits the post to the Admin for approval.

In this guide, we'll explain how to set up this workflow on your WordPress site.

Logtivity is a Powerful, New Activity Log for WordPress

Written by Steve Burge on July 12, 2021.

Over the last few years, customers have sent in many feature requests for PublishPress. Some of those are requests are unique to one person. Others are sent in by dozens of customers, and we try really hard to build those features!

Top of the feature request list has always been an activity log. People want to understand exactly what’s happening on their WordPress site.

So we have built an activity log for WordPress. It's called “Logtivity” and it has just launched!

How to Control Permissions for WP Job Manager

Written by Steve Burge on June 23, 2021.

WP Job Manager is a popular plugin with over 100,000 active installs and a wide range of available add-ons. This plugin can add job boards to your WordPress site so people can look for work and post their resumes. WP Job Manager is built by Automattic, the company behind WordPress.com. There's a free version on WordPress.org and the add-ons are at WPJobManager.com.

A PublishPress customer wanted to create a user who could manage the jobs and resumes inside the WP Job Manager. However, they didn't want to give this user access to any other area of the site.

In this tutorial, I'll show you how to create a “Job Manager” role on your site. We'll also explore the capabilities available in the WP Job Manager plugin.

How the Use the Moderate Comments Capability in WordPress

Written by Steve Burge on June 3, 2021.

The moderate_comments capability is one of the more confusing permissions in WordPress. It controls who can manage and post comments on your site.

I know many of you want to control who can manage or post comments on your site, so in this guide I'll explain how this capability works. You may also find it helpful to read our guide to authors managing comments on their own posts.

How to Control Permissions for the Contact Form 7 Plugin

Written by Steve Burge on April 14, 2021.

Contact Form 7 is one of the most popular plugins in the WordPress world. However, it is a fairly basic plugin that lacks some key features such as access control.

In this guide, I'll show you how to control access to Contact Form 7 features. We'll use the PublishPress Capabilities plugin. If you want to take this tutorial a step further, check out how to control access to Contact Form 7 admin menus.

How to Prevent WordPress Users from Creating New Tags

Written by Steve Burge on April 2, 2021.

We had an interesting question from a PublishPress user this week:

I am trying to allow a some user role to choose an existing Tag, but not allow them to create new Tags. This was simple enough to do with Categories, but I cannot figure it out for Tags.

This was a great question that requires some explanation. We recommend the TaxoPress plugin for managing your tags, but PublishPress plugins can handle these more complex permissions.

The Ultimate Guide to WordPress Revisions

Written by Steve Burge on March 17, 2021.

Many of us spend a lot of time working on our content. We spend hours making sure the spelling, grammar, punctuation are as good as possible.

So we are worried about losing content. What happens if my browser crashes? What happens if someone edits my post and makes a mistake?

Fortunately, WordPress has the solution: Revisions.

How to Control Access to Elementor Templates

Written by Steve Burge on March 15, 2021.

A few PublishPress users have written to us and asked if it's possible to control who can access Elementor templates.

By default, only users in the “Administrator” role have the ability to create and edit new templates. In this guide, I'll show you how to allow other users to manage templates.

For more control over Elementor, check out this guide on managing access to Elementor admin screens.

User Capabilities Are Different on Multisite Networks

Written by Steve Burge on February 25, 2021.

WordPress allows you to build multisite networks. This is an awesome feature and enables you to manage many sites from a single WordPress installation.

However, some WordPress features do work differently on a multisite network. If you normally manage a single site, you may have to adjust your thinking. One of these features is permissions.

In this guide, I'll show what to look out for when you're managing users on a multisite network. Click here to see how to modify user permissions on multisite.

Automatically Create Tags for Users in WordPress Roles

Written by Steve Burge on February 15, 2021.

We had an interesting question from a PublishPress user this week:

“Is there any way to automatically add a specific tag if the user is in a certain role?“

For example, Authors will always get “Tag A” added and Editors will always get “Tag B” added. Yes, this is possible with a little code.

Once this is done, you can use the Tags to organize the content or to trigger other functionality. For example, you can use PublishPress notifications to send an email for any post that has the Tag you choose.

Tag: Administrator Role