How to Create a Content Schedule in WordPress

Content Schedule

If you're running a busy website, it's important to get a clear understanding of what content is being published.

The PublishPress plugin does offer a Calendar view where you can see all your content in a week-by-week layout. However, a Calendar view must inevitably hide some information or else it would become unbearably crowded.

For a clean view of all the key data for all your WordPress content, try the Content Overview screen in the PublishPress plugin.

  • Go to “PublishPress” and then “Content Overview” in your WordPress admin menu.
Content Overview Table
Content Overview Table

Using the filters on the top of the screen, you can drill down and only show specific content. For example, using the statuses dropdown, you can choose “Scheduled” and you will only see content that is scheduled for future publication.

Content Overview Scheduled
Content Overview Scheduled

By default this Content Overview screen will show this information:

  • Title
  • Status
  • Author
  • Post Date
  • Last Modified

It is possible to expand this with more information, using the “Metadata” feature in PublishPress. Metadata allows you to create fields and store information about content items.

  • Go to “PublishPress”, then “Settings” in your WordPress admin menu.
  • Click the “Metadata” tab.

On this screen, you can create fields for your content. You can see two examples below:

  • First Draft Date: a date field to show when the first draft needs to be ready.
  • Assignment: a paragraph field to store a short explanation of the topic.

All of these fields can be filled-in when you're editing a post.

Metadata Fields
Metadata Fields

If you want to show this data on your “Content Overview” screen, here's what to do:

  • Click the “Make Viewable” link next to any field:
Make Viewable
Make Viewable

You'll now be able to see this field on the “Content Overview” screen. This screenshot below shows two fields with a “First Draft Date” and one without it.

Draft Date
Draft Date

If you want to see this overview offline, you can click the “Print” button to get a paper copy, or save this information into a PDF or Google Drive.

Print Content Overview
Print Content Overview

You have these options because most browsers will now give you multiple options beyond simply generating a paper copy:

Pdf Print
Pdf Print


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