PublishPress Future Now Has Powerful Workflows

I'm delighted to say that we've released a new feature called “Action Workflows” in the PublishPress Future Pro plugin.

We think this is something unique in the WordPress world and will be useful for many of you.

Action Workflows allow you to update your content using custom workflows. Here are some examples of what you can do with Action Workflows:

  • Email the site admin when a post is updated.
  • Change the post status to “Trash” a week after it was published.
  • 15 days after the post is published, move the post to the “Draft” status and add a category called “Archive”.
  • 1 year after a post is published, send an email to the author asking them to check the content.

These are just suggestions. Let's introduce you to Action Workflows and you'll quickly get ideas for how this can improve your site.

Introducing Action Workflows

The best way to understand what Action Workflows do is to see an example. This image below shows a sample workflow. This workflow will automatically change the status of a post to “Draft” a week after it was published. In this screenshot below, we have four steps:

  • Trigger: Post is saved. This trigger activates whenever a post is saved, regardless of whether it's newly created, imported, or updated.
  • Advanced: Schedule. This step allows you to schedule the action. For example, you can set the workflow to run 7 days after the post is published.
  • Action: Move post to status. This step will move the post to a different status, such as “Draft”.
  • Action: Send Email. This step will send an email to any address you choose.
Send email on post update

How to Build Action Workflows

We designed the PublishPress Future workflow builder to look just like the block editor in WordPress. You can drag-and-drop steps to build your workflow. In the screenshot below, we're adding a new action called “Move post to status”.

Drag and drop action workflows

Each step can be inserted into the workflow using the lines that connect steps. In this image below, we've added the new action as the second step in the workflow.

Add step to workflow

If there are any required settings for your step, PublishPress Future will show a small warning sign. In this screenshot below, we need to choose the new status that the post will be moved to.

Settings for new workflow step

Watch a Video Guide to Action Workflows

What's Next for Action Workflows?

After months of work, we're excited to get this into the hands of PublishPress customers. We'd love to hear your feedback and ideas for more actions and triggers. Right now, we have these features on our roadmap:

  • Allow workflows to update post metadata.
  • Add “if” conditionals so that changes only happen if posts meet the criteria you set.
  • Build an import / export tool so you can re-use your workflows easily.
  • Steve Burge

    Steve is the founder of PublishPress. He's been working with open source software for over 20 years. Originally from the UK, he now lives in Sarasota in the USA. This profile is generated by the PublishPress Authors plugin.


    1. Thanks for the kind words. We do try and stick to WordPress design patterns whenever possible.

Leave a Reply

Your email address will not be published. Required fields are marked *